Assalamualaikum wrh wbr. Dear Students Representative Council 2021/22, It must have been hard for many of you after many critics of the media statement for the 15th AGM voting results. First of all, on behalf of all the PMUBD members, thank you for releasing the voting results on social media. It shows that PMUBD is progressing towards transparency aligned with its aspiration to practice good governance. However, the reactions from many of the students did not come out as expected due to several reasons that must be taken into serious account for future meetings and councils. The frustrations and disappointments are valid, so listen to them, process, understand, and design the ways forward on how PMUBD can conduct major meetings better. Therefore, as the students' representative, never take students/PMUBD members' reactions as an attack. Rather, see it as progress in participation and development of students' democratic voices because they still think about PMUBD, and some may truly care. So here are some critical key takeaways that MUST be taken into SERIOUS ACCOUNT: First of all, let's start with the root issue with the last AGM: DATE. Throughout the years before 15th Annual General Meeting, this major event is supposedly conducted on Wednesday as opposed to on Monday. The main reason for this is, Wednesday afternoon is designed specifically for students to conduct non-academic activities, i.e. Extra Curricular Activities, whereas on Monday majority of students are in lectures and tutorial. Therefore, it is nonsense for AGM to be conducted on Monday when AGM is their meeting and we need their voices, and for votings. Being in a shoes of ordinary PMUBD members, it is unfair and unjust of PMUBD administrative to organise it on Monday. At least, on Wednesday, students have a clear chance to attend regardless whether they present during the meeting or not. 51 Valid Votings sets a huge flame. Is it significant? Is it representable? The three agendas brought up for votings were excellent, though the controversial "MPP Benefit" divides PMUBD members significantly between those whom supported and against it. Personally, I have my own opinion with regards to the controversial agenda, but it is not matter now. The main issue to raise is regarding the valid AGM quorum. AFAIK, according to the current constitution of PMUBD the AGM minimum quorum is 50 or 10% of total PMUBD population. I reckon this does not reflect the current population of active PMUBD members. To give an idea on the number of currently active PMUBD members: 18B August Intake - N/A 18B January Intake - 499 19B August Intake - 618 19B January Intake - 228 20B August Intake - 644 20B January Intake - 277 21B August Intake - 664 21B January Intake - 172 22B August Intake - 737 Total: 3,839 (if we have data on 18B August intake, it would be more than 4k members) sources: ubd.edu.bn, ubdbuzz, Borneo Bulletin, BruDirect 51 valid voting does not represent at least 5% of PMUBD population. In fact, it is no more than 2%. The constitution needs to be updated as it is no longer relevant. With that, we can summarise the votings are insignificant and does not speak volume, i.e. representative, of majority of PMUBD. So what are my suggestions to these matter? Call for Extra Ordinary General Meeting (EOGM) to raise these issues and conduct re-voting of the three agendas. It is evident that students expressed the sentiments of frustration and disappointment since many are unable to attend on Monday and voting does not represent their voice. Here then will show integrity of the students' association. Way forward with regard to this matter shall be actively discussed between all levels of PMUBD. With regards to anything related directly with MPP matters such as the controversial proposal. PMUBD members who are currently holding Students' Representative Council positions shall be excluded from voting in the agenda to prevent bias result. Doing such will neutralise the extreme. I am sure others have more to add on, but these are my main thoughts being in the shoes of ordinary PMUBD members. Feel free to discuss below. On the side note, we are also still looking into the integrity of PMUBD Election Process please click for reference. Was it brought up during the 15th Annual General Meeting? If yes, we would like to get the minute-of-meeting. If not, why? Run by Students, For the Students. Regards, Muhammad Nur Afiq Izzuddin bin Abdul Mujiib Yahya PMUBD Member | Former Executive Council 2019/20 | Chairperson Bowling Club 19B1037

It has been long, if not the first time, that we finally witnessed our students' association conducting open voting for high-council positions including 1) President, 2) Secretary-General, and 3) Honorary/Honorable Treasurer, for the term 2021/22. First and foremost, congratulations to MPPUBD 2020/2021 for making it happen. It was a huge step toward a more democratic voice for our students in selecting their leaders whom they are confident to lead, manage, grow and develop our students' association. However, there are a number of concerns that should be brought on to the table especially during PMUBD upcoming AGM this year with the new council. These concerns shall not be swept under the rug as it revolves around PMUBD's integrity. 1) How do we know the recent election process and open voting was done with integrity? a. We would like to see whether our votes are counted or not, b. we would like to see by ourselves the total number of votes for each candidate. (Candidates, nor committees, shall not be ashamed by this if their votes are unfavourable, that is normal when competing for a high position in a democratic manner.) 2) Will a non-muslim candidate be able to hold the Yang di-Pertua position within PMUBD Student Representative Council? Contrary to the popular belief that YDP position shall be held by a Muslim male with reasoning for his ability to attend Islamic gatherings/events, I am also a firm believer that regardless of a position, all PMUBD members who have paid the fee at full amount shall be given the equal opportunity to compete for high council positions. This includes the Yang di-Pertua of PMUBD. I am afraid, a lack of integrity during the election/selecting process is what puts a barrier between these aspiring students and the position they wish to hold. With our new President, Qamelya, I deeply congratulate PMUBD for finally breaking the conventional beliefs and patterns! That shows progress in PMUBD where we are heading towards equal opportunities and empowerment. However, to secure our confidence, the above questions shall first be clarified to the general PMUBD members. Regards, Muhammad Nur Afiq Izzuddin bin Abdul Mujiib Yahya 19B1037 Former Chief Executive of Media and Public Relations Officer 2019/20

**UPDATED 10/02/2021** This proposal to revise PMUBD Financial Guidelines has been disputed during 14th AGM. 1) Refreshment Budget - Passed, majority voted to be amended. 2) PMUBD Subsidy; SRC $500 incentive - Majority voted no change. - - - - - - - - - I propose to the administration of PMUBD to revise PMUBD's Financial Guidelines as well as to make the information available and transparent to all PMUBD members. Proposed aspects to be revised are as below: 1) PMUBD Student Bodies & Clubs Budget for Refreshment - The main issue with this is the student bodies and clubs are unable to make use of their budget ($500/semester) for their activities/programs/events refreshment. As for now, using the budget for refreshment is only permissible if the activities/programs/events are involving Guest of Honour ONLY which does not make sense. Refreshment is a part of students welfare. So they should have the right to make use of their budget for refreshment. - Suggestion during 2nd Pre-AGM: At least BND 100 of the per semester budget is used for refreshment. 2) PMUBD Subsidy - The common issue when PMUBD members are applying for PMUBD Subsidy especially when participating for local or international programs is the term 'academic'. I reckon this shall be revised to make it more clarified to those who wants to apply for PMUBD subsidy. - One time BND 500 subsidy for the Students Representative Council. This is also need to be revised and make it more available for other uses including purchase of other essentials such as laptops, etc. If this BND 500 is only to be use for joining local or international program, then there is no difference between the normal PMUBD subsidy and this subsidy for SRC. Sincerely, Muhammad Nur Afiq Izzuddin bin Abdul Mujiib Yahya 19B1037

**UPDATED 10/02/2021** PMUBD Strategic Plan as well as this proposal has been disputed and It will be carried forward by the SRC to the next action. - - - - - - - - - - - - - During the last 2nd Faculty Dialogue in conjunction with PMUBD's Pre-Annual General Meeting for Faculty of Sciences and School of Business and Economics, the President of PMUBD, Muhammad Alaf, mentioned about the drafting of PMUBD 5 years Strategic Plan. As for my concern, the strategic plan consisting of 5 fundamentals or aspects which would lead towards growth and development of this students' association. They are: 1) Good governance 2) Student Welfare 3) Sustainability 4) Student Development 5) Youth Initiatives This is a good step for PMUBD towards progression from being stagnant and I strongly believes that this association is in need of strategic plan as a yardstick and measure to where PMUBD is heading in the long term. However, these 5 fundamentals proposed for the strategic plan need to be further discussed among PMUBD members as a whole and not only being set by the Students Representative Council as to be more inclusive, extract ideas and increase participations in line with the association's motto, "Run by Students, For the Students". Simultaneously giving the PMUBD members sense of ownership and belonging in the organisation through their contribution in developing this strategic plan. Therefore, I propose to PMUBD through this Community Hub to conduct PMUBD Congress within this year where we can sit together and discuss to provide collectively thoughts and ideas in the making of this PMUBD 5 Years Strategic Plan. Sincerely, Muhammad Nur Afiq Izzuddin bin Abdul Mujiib Yahya 19B1037

To whom it may concern, I have an inquiry with regards to UBD's facility, namely the Student Centre. I have noticed the changed in opening hours since Covid-19 outbreak in Brunei Darussalam and there is no transparency in what time and days Student Centre is opened for students to use. It seems like the security can lock and open at any time. With that, I would like to get a clarification from whoever it may concern, to provide with details on when and what days Student Centre is open for the students.